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Programs : Brochure

This page is the brochure for your selected program. You can view the provided information for this program on this page and click on the available buttons for additional options.
  • Locations: Kyoto, Japan
  • Program Terms: Academic Year, Calendar Year, Spring
  • Restrictions: UNC Charlotte applicants only
  • Budget Sheets: Calendar Year, Spring
  • This program is currently not accepting applications.
Dates / Deadlines:
Dates / Deadlines:
Term Year App Deadline Decision Date Start Date End Date
Spring 2018 09/01/2017
Rolling Admission TBA TBA
Calendar Year 2018 10/01/2017
Rolling Admission TBA TBA
Academic Year 2018-2019 02/01/2018
Rolling Admission TBA TBA

** Indicates rolling admission application process. Applicants will be immediately notified of approval into this program and be able to complete pre-departure materials prior to the term's application deadline.

Indicates that deadline has passed
Fact Sheet:
Program Type: Exchange Programs, UNC Charlotte Exchange Minimum GPA: 2.75
Eligibility: Junior, Senior, Sophomore Non-UNC Charlotte Students May Apply?: No
Areas of Study: International Studies, Japanese, Japanese Studies Language of Instruction: English, Japanese
Prior Language Study Required: 3 semesters or more Term: Academic Year, Spring
Exchange option: Undergraduate exchanges
Program Description:

Overview Tab Content


Please see the "Fact Sheet" listed above in this program brochure for more information regarding the following eligibility requirements:
  • Minimum UNC Charlotte GPA (cumulative) required at time of application
  • Prior host country language study required at time of study abroad program (if applicable)
  • Student level required at time of study abroad program
In addition to meeting the aforementioned requirements, students are also required to:
  • Be in good disciplinary standing at time of application and prior to departure
Students who have concerns regarding their eligibility are encouraged to discuss these concerns with an Education Abroad Advisor to determine whether or not they would be considered for this program.

UNC Charlotte Exchange Programs

UNC Charlotte has partnerships with universities all over the world, which gives students the opportunity to study at the host university for a semester or year. Students will receive academic credit for the courses they take abroad and will work with their academic department(s) to determine what UNC Charlotte credit they will receive for the courses they take in order to stay on track for graduation. Financial aid and scholarships can be applied to any exchange program as long as the student maintains the equivalent of full-time status at UNC Charlotte while abroad. Students may or may not take courses with local students and/or live with locals while abroad; this will depend on the program, the types of courses the student is taking, and which accommodation option they choose.

OEA recommends exchange programs for students who are:
  • Independent
  • Organized
  • Looking for cultural immersion
  • Comfortable with receiving confirmed information regarding the program several months after approval
  • Comfortable participating in the program knowing there may or may not be other UNC Charlotte students attending the host university that same semester
This is a very independent program in the sense that there is typically little to no structured programming or activities arranged on-site for participants. Students will have an on-site orientation upon arrival where the International Student Office staff at the host university will welcome all international students, discuss university resources, policies & procedures, assist with course registration, etc. Once classes start, it will then be the student's responsibility to attend class and any other mandatory university events. Throughout the semester, students have access to most if not all university resources and can utilize the International Student Office when in need of assistance. When students have free time, they are welcome to do as they please such as travel, join student organizations, explore the city and more!

Doshisha University 

  • Private University
  • Founded in 1875
  • Approximately 27,130 undergraduate students
  • Approximately 809 full-time faculty members
Doshisha University is located in Kyoto, Japan on the central island of Honshu. One of Doshisha's two main campuses, Imadegawa Campus (about 20,000 students), is located in the heart of Kyoto city, north of the Kyoto Imperial Palace, and just in front of the renowned Shokoku-Ji temple. The other main campus, Kyotanabe Campus (about 9,000 students), is located on 790,000 square meters of land in southern Kyoto, which includes modern buildings that are equipped with state-of-the-art facilities and services.

Kyoto, Japan

Population: 1,459,640

This beautiful city is filled with many sights, temples, and locations to visit. With a subtropical climate, Kyoto and Charlotte have relatively similar temperatures year round. Both spring and fall are known for being stunning in Kyoto because of the blooming cherry trees and also the beautiful red leaves in the fall. The city is known as being the "cultural heart of Japan" because of its historical heritages and ancient structures, while also being the home to the headquarters of world famous companies leading Japanese industries. The original city was arranged in accordance with traditional Chinese feng shui. The streets of the modern-day city still follow a grid pattern.

All information listed above is subject to change.

Academics Tab Content

Areas of Study

In the "Fact Sheet" listed above this brochure there is an "areas of study" section. The area(s) of study listed here do not necessarily mean that students must be majoring or minoring in one or more of these areas of study in order to be eligible for the program, unless otherwise noted in the "Eligibility" section under the "Overview" tab. These are simply suggested areas of study, which indicates that this program may offer one or more courses within this discipline. Additionally, as course offerings can change often, the host university may offer one or more courses within an area of study that is not listed in this section.

Ultimately, students should not rely solely on this "areas of study" section when determining whether or not a study abroad program is a good academic fit for them; it is the student's responsibility to look at the specific list of courses offered by the host university (see below) to determine whether or not courses are available within their interests and/or area(s) of study.

Host University Courses

Please note that many universities around the world do not publish their course catalog until several months, or in some cases, several weeks prior to the start of the semester. With this being said, students should refer to the most up-to-date list of courses available on the host university's website. Additionally, courses abroad are never guaranteed. It is possible that, at time of the study abroad program, courses may no longer be offered for a variety of reasons, which can also happen here at UNC Charlotte (courses can become full, cancelled due to low enrollment, only offered on a fall or spring basis, etc.). Students are advised to be flexible when it comes to their course selection abroad.

UNC Charlotte Equivalent Course Credit

The Office of Education Abroad does not determine UNC Charlotte equivalent course credit for host university courses. Once approved to participate in this program, students will then work with the corresponding academic department(s) at UNC Charlotte in order to confirm the UNC Charlotte equivalent credit they will receive for each course they will take abroad prior to departure. Please refer to our website below for more information regarding the academic credit process:


The grading system abroad will be different from the grading system at UNC Charlotte. Upon receipt of the official host university transcript, which can take anywhere from 1 - 6 months to receive once the student returns from abroad, the Office of Education Abroad will evaluate all grades earned and convert them into an A - F letter grade utilizing the World Education Services standard conversion calculator. Note that this process takes approximately 4 - 5 weeks before the documentation is sent to the Office of the Registrar, who will then post the UNC Charlotte equivalent course and corresponding A-F letter grade earned on the student's UNC Charlotte transcript. All grades earned abroad will be factored into the student's cumulative GPA. Any course that the student takes abroad will be reported on their UNC Charlotte transcript upon their return, regardless of whether or not the student fails the course or does not need the course to graduate.
All information listed above is subject to change.

Schedule Tab Content

Available Terms & Estimated Months of Program

Once approved and placed at a host university by the Office of Education Abroad and once the student is accepted by the host university, students will then receive the official start date of the program, which includes a mandatory on-site orientation, as well as the official end date of the program, which includes last day of final exams. These official dates will be communicated to the student by the host university at time of acceptance.

Students are eligible to participate in this program for the following terms. The tentative months listed are subject to change:
  • Academic Year: September to August
  • Spring: April to August 

The following terms are also available, however, students who participate in these terms will not return to UNC Charlotte in time to begin the subsequent Spring semester at UNC Charlotte. This means students applying for the following terms will have to sign a document stating they understand they will not be back in time for the Spring semester at UNC Charlotte and therefore would have to take the Spring semester off, which could potentially push the student's graduation date:
  • Fall: September to February  
  • Calendar Year: April to February
During the registration process (facilitated by the host university), which will either occur online prior to departure or once students arrive on-site, students will then be able to view their class schedule and receive more information regarding holidays or semester breaks.
All information listed above is subject to change.

Housing-Meals Tab Content

Housing Options

Students are typically able to choose from several accommodation options. For more information regarding housing options, amenities and cost, please refer to the host university's website:

Cost of Housing

The cost of housing will vary depending on which of the options the student chooses and whether or not the student is in a private or shared room. Housing will be paid to either the host university or host country (i.e. landlord, leasing office, management company, etc.) in the host currency. For more information regarding the average cost of housing, please refer to the budget sheet. To learn more about the cost of housing associated with each accommodation option, please refer to the host university's website above.

Depending on the accommodation option the student chooses, the payment method will vary. Students may be required to pay housing deposits prior to arrival, pay for the total cost of housing for the semester up front or pay monthly installments. More information will be communicated to the student upon acceptance and/or upon confirmation of their accommodation assignment.

Housing Application

Once approved and placed at the host university by the Office of Education Abroad, students will then be completing a supplemental application in order to be accepted into the host university. Depending on the host university, students will either apply for housing during this supplemental application process or, once accepted by the host university, will complete a housing application. More directions will be given to the student throughout the application process.

Note that housing may not be guaranteed and may be processed on a first-come, first-serve basis. With this being said, as soon as students are eligible to do so, they should apply for housing immediately (if applicable).

Housing Before & After Study Abroad

Students should consider their housing arrangements before and after they study abroad. Students who plan to live on-campus at UNC Charlotte the semester they return from abroad should apply for on-campus housing online as normal noting that this process may need to be completed while they are abroad.

Students who live in off-campus apartments should consider lease terms and determine when a good time to go abroad may be. Once approved and placed at a host university, students will have access to a "Sublease Opportunities" google document in order to connect study abroad students with opportunities for short-term housing (although these opportunities are never guaranteed). Please note that it is the student's responsibility to secure their own housing before, during and after their study abroad program.


Meal plans are not typically offered at universities outside of the U.S. Students should budget for the cost of groceries, eating at restaurants and purchasing food at dining halls on campus as well as considering the cost of living in the host city.
All information listed above is subject to change.

Finances Tab Content

Cost Estimates

To view estimated costs associated with this program, please refer to the budget sheet listed above this brochure (scroll to the top of this page where it says "Budget Sheets" and click on the applicable term).

UNC Charlotte Exchange Cost Structure

The following is an outline of the cost structure, which lists common expenses incurred and to whom they will be paid (if applicable). For more information about the estimated cost for each expense, please refer to the budget sheet above. 
  • Paid to the Office of Education Abroad:
    • Application fee and deposit
    • Study abroad administrative fee
    • International health insurance
  • Paid to Student Accounts at UNC Charlotte: 
    • Full-time tuition & fees according to the student's residency (in-state or out-of-state) and level (undergraduate or graduate)
  • Paid to the Host University:
    • Housing
    • Other fees outlined in the budget sheet or communicated to the student by the host university, if applicable
  • Miscellaneous Costs:
    • International flight to and from host destination
    • Passport
    • Visa or residence permit (if applicable)
    • In-country transportation
    • Books and supplies
    • Personal expenses
    • Personal travel expenses
    • Additional health insurance policies required by the host university or host country (if applicable)
    • Travel Insurance (optional)
    • International Student ID Card (optional)

Financial Aid

Students who are financial aid recipients can utilize their funds towards their study abroad expenses. Students should expect to receive the same amount of financial aid they typically receive based off of their FAFSA. In some cases, depending on the cost of attendance abroad, the Office of Financial Aid may be able to expand the student's budget, allowing them to access additional aid in the form of loans. Financial aid will not be disbursed until the start of the semester (according to UNC Charlotte's academic calendar) the student goes abroad (e.g. August or January). This means that students should be prepared to pay out-of-pocket for some expenses (e.g. application fees, housing deposits, airfare, etc.). 

At time of disbursal (either August or January), financial aid will first be automatically diverted to UNC Charlotte's Student Accounts in order to submit payment for tuition and fees according to the student's residency rate and any other balance the student owes (if applicable). The remainder of the student's financial aid, if any, will then be disbursed to the student directly via direct deposit or refund check (it is recommended that students set up direct deposit for ease of receipt). It will then be the student's responsibility to submit payment to any entity they owe a balance to at that time (if applicable, such as the Office of Education Abroad, the host university, etc.). Students must take the equivalent amount of full-time credit at UNC Charlotte while abroad in order to receive their full financial aid award. Students who fail to remain the equivalent of full-time while abroad will be required to pay back the financial aid awarded for that semester.


Students are encouraged to apply for scholarships. Please see the "Notes" section located in the budget sheet above and our scholarship website for more information.
All information listed above is subject to change.

Applying Tab Content

Application Phases

Approval: Students will first complete an OEA application in order to receive approval to participate in the program. Review of applications will not take place until after the application deadline. Applications are reviewed holistically. If the student meets the program eligibility requirements, they will likely be approved. However, they then need to be placed at a host university.

Placement: Once OEA determines that a student is approved to study abroad, they will then begin the placement process. Depending on the university, number of applicants and exchange balance with the host university, OEA may have a limited amount of placement spots. Generally students are approved to participate in their first choice university; however, in some cases, when the number of qualified applicants is too high, students may be switched to their second choice university, if applicable. It is highly recommended that students list a second choice university (that they have thoroughly vetted) in their OEA application from the list of UNC Charlotte exchanges. Once approved and placed at a host university, OEA will notify students via email with next steps typically within 5 weeks after the OEA application deadline.

Acceptance: Now that students are approved and placed at a host university, they then are required to apply to the host university in order to be formally accepted. Generally, if approved and placed at a host university, students will be accepted. However, acceptance is never guaranteed and the host university reserves the right to deny students (although this is rare). Students should not apply to the host university until they have been approved and placed by the Office of Education Abroad. At that time, the supplemental application requirements and corresponding deadlines will be communicated to the student. 

How to Apply

The following steps are required to be completed in order:
  1. Complete Study Abroad 101
  2. Schedule an appointment with the first available Education Abroad Advisor by calling 704-687-7747
  3. During the one-on-one advising appointment, the Advisor will give the student access to the Office of Education Abroad (OEA) application if they are ready to apply for this program. Please note that clicking the "Apply Now" button above will take students back to their "Advising Application," which is not an application to study abroad
  4. Complete the OEA application by the applicable deadline
  5. If approved and placed at the host university, complete supplemental application in order to receive acceptance (instructions and deadlines will be communicated to the student at time of approval and placement)

OEA Application Components

The following requirements may be found in the required OEA application for a UNC Charlotte exchange program:
  • Personal statement in English
  • Personal statement in host country language (only applicable for students taking intermediate/advance language courses abroad)
  • UNC Charlotte transcript 
  • 2 academic letters of recommendation
  • 1 language evaluation (only applicable for students taking intermediate/advance language courses abroad)
  • Disciplinary record clearance
  • $135 application fee and deposit
The components listed above are subject to change. More instructions on how to complete these requirements electronically can be found in the OEA application.

OEA Application Cycles & Deadlines

Please refer to the "Dates/Deadlines" section above this brochure to determine whether or not an application cycle is currently accepting applications. If a note appears that reads "This program is currently not accepting applications," this is because the deadline for the subsequent semester has already passed and students are not yet able to apply for future semesters. Students can gain access to the OEA application according to the following timeline (subject to change):
  • Fall/Academic Year: Applications open in late October
  • Spring/Calendar Year: Applications open in mid-April
The OEA application deadlines are as follows:
  • Fall/Academic Year: February 1
  • Spring/Calendar Year: September 1
In some cases, OEA may be able to consider late applications. Please ensure you have completed the Study Abroad 101 requirement and then meet with an Education Abroad Advisor to determine whether or not you are able to apply late. Please keep in mind that, should late applications be considered, chances of placement decrease significantly after the deadlines outlined above have passed.

Host University Supplemental Application Components

After being approved and placed at the host university, students will be given instructions on how to complete the required supplemental application. In most cases, this application will require similar documentation that the OEA application required. In other cases, the supplemental application may require additional documentation such as Medical Health Clearance documents that must be completed by a doctor, proof of financial means (e.g. personal bank statements, parents' bank statements, proof of financial aid or scholarships, etc.), additional letters of recommendation, etc. More information will be communicated to the student upon approval and placement.
All information listed above is subject to change.

Resources Tab Content

 Host University/Country Resources

Travel Insurance

Although not required, the Office of Education Abroad highly recommends the purchase of travel insurance (also known as cancellation insurance) should personal or global circumstances prevent your participation in the program. You are encouraged to consider obtaining travel insurance as soon as you are approved and accepted into the program once you begin arranging your international travel.

Passports & Immigration

All participants are individually responsible for ensuring that they have the appropriate documentation to obtain entry clearance to their host country. General resources regarding passports and other immigration documents are available on OEA's website here. Please note that the Office of Education Abroad is legally unable to advise on immigration matters, including entry and exit regulations of host countries.

Health & Safety

The safety of our students traveling abroad is of the utmost importance to the Office of Education Abroad and UNC Charlotte. Current events are monitored constantly and OEA is in direct contact with students and on-site constituencies in the event of an international emergency. The OEA will work with UNC Charlotte risk managers, on-site staff, the U.S. Department of State and our international insurance provider to determine the best course of action to keep students safe in the event of an emergency abroad.

All study abroad participants are enrolled in mandatory international health insurance while abroad, which covers a range of medical issues, support services, and evacuation in case of emergency. We also advise that student’s take the responsibility to do their own research in preparation for international travel. We want students and their families to feel comfortable with travel plans prior to departure. Helpful resources include:


LGBTQ+ Travelers

It is important to keep in mind that other cultures around the world may have different attitudes and laws regarding LGBTQ+ individuals. LGBTQ+ students interested or participating in this program should familiarize themselves with the attitudes of the destination country and may wish to explore the following resources:

Students with Disabilities

Many students with disabilities study abroad each year; however, it is important to keep in mind that other cultures may have different attitudes and varying accommodations and laws regarding disabilities. If you are a student who has a learning or physical disability and you are interested in studying abroad, please disclose any requested accommodations to OEA as soon as possible so that we can begin working with you and the UNC Charlotte Office of Disability Services to see if and how we are able to meet your needs. 

To prepare for success, students are encouraged to begin researching the desired host country and consider how they will manage their disabilities abroad well in advance of selecting a program. There are many resources available to students with disabilities who are considering studying abroad. If accommodation on a desired program is not possible or advisable, we will do our best to help you find an alternate program to ensure you are able to engage in a study abroad experience.
All information listed above is subject to change.

Contacts Tab Content

Office of Education Abroad

CHHS 256
Office hours: Monday – Friday, 8:00 AM – 5:00 PM

Study Abroad Peer Advisors

Each semester the Office of Education Abroad manages the Study Abroad Peer Advisor and OEA internship program, comprised of UNC Charlotte students who have studied abroad. Their role is to speak with students interested in going abroad and to share their experiences. Check out our Interns & Peer Advisors and email them with any questions you may have about their program or experience abroad!

This program is currently not accepting applications.